GarajiFleet
GarajiFleet
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Know every vehicle. Control every cost.

GarajiFleet gives fleet managers, drivers, and finance teams one workspace for dispatch, inspections, workshop downtime, and KES-native reporting — built for Kenyan operators.

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Active vehicles

48

Due maintenance

6

Pending approvals

4

Fuel variance

+12%

Route board

  • KBZ 214DEn route

    Nairobi → Mombasa

    ETA 14:20

  • KCF 891ADelayed

    Westlands deliveries

    ETA 16:05

  • KDG 552CCompleted

    Thika industrial

    Done 11:40

Vehicles in workshop

  • KCA 773B

    Brake service

    2d down

  • KDJ 118F

    Engine diagnostics

    4d down

  • KBL 902G

    Tyre replacement

    1d down

Built for how fleets actually run

Whether you move goods, run a corporate pool, or coordinate workshop downtime — GarajiFleet fits your operation.

  • 1.Corporate & NGO fleets

    Approvals, inspections, and audit trails for teams that must answer to finance and compliance.

  • 2.Logistics & delivery

    Dispatch boards, route visibility, and on-time metrics for operators moving goods across Kenya.

  • 3.Fleet + workshop operators

    Vehicle down → service request → workshop → back on road — without losing the thread.

How fleets run on GarajiFleet

From first vehicle to monthly cost report — one workflow, three roles, zero spreadsheets.

  1. 01

    Register your fleet

    Add vehicles, drivers, and plates. Import your active fleet in minutes.

  2. 02

    Run dispatch

    Assign routes and jobs. Managers see who is en route and who is delayed.

  3. 03

    Maintain & comply

    Inspections, service requests, and workshop downtime in one workflow.

  4. 04

    Control costs

    Fuel, expenses, and fleet P&L in KES — know your cost per vehicle and route.

Manager inbox

Live

Pre-trip passed

KBZ 214D · James K.

Cleared for departure

Odometer

142,880 km

9:41

Driver view

KBZ 214D

Nairobi → Mombasa

On route
Trip progress68%

412 km remaining · ETA 14:20

Pre-trip inspection

Due now

12-point checklist

Log fuel

KES 8,200

Last entry · Yesterday

Report issue

Instant

Notify fleet manager

Vehicle
Inspect
Fuel
Report

What drivers log on the road, managers see in seconds

No more chasing drivers on WhatsApp. GarajiFleet driver mode captures inspections, fuel, and incidents — and pushes them straight into the fleet workspace.

  • 01

    Inspect before wheels roll

    Drivers complete checklists on phone — tyres, lights, documents — with photos if needed.

    Manager gets instant pass/fail

  • 02

    Log every litre and kilometre

    Fuel and odometer entries attach to the active trip and vehicle history automatically.

    Finance sees cost per route

  • 03

    Report issues in one tap

    Breakdowns and incidents go straight to the fleet manager — not lost in a WhatsApp thread.

    Workshop request created

Driver submits→Manager approves→Finance tracks
GarajiFleet

Manager, driver, and finance — connected through GarajiFleet

Service requests, inspections, dispatch, and cost control in one workspace — so your fleet stays on the road and finance stays in the loop.

  • Vehicle registry — Every asset, driver, and Kenyan plate in one place.
  • Dispatch & routes — Assign jobs, track ETAs, and see who is on the road.
  • Driver mobile tools — Inspections, odometer, and fuel logs from the field.
  • Inspections & compliance — Pre-trip checks and audit-ready records for NTSA and insurers.
  • Service requests & approvals — Drivers request — managers approve — workshop acts.
  • Fuel & cost per route — Track spend per vehicle and spot variance early.
  • Fleet analytics & finance — Cost per km, expenses, and overdue invoice alerts in KES.
Get started today

Finance & cost control

Fleet finance teams get the numbers they need — per vehicle, per route, in KES.

Cost per vehicle

See which units drain budget — fuel, maintenance, and downtime combined.

Approval workflows

Service requests and spend go through the right approver before work starts.

Invoices & expenses

Capture fleet expenses and track overdue invoices before they pile up.

Fuel variance

Compare expected vs actual fuel per route and catch anomalies early.

Start your fleet trial

14-day trial. Real vehicles, real drivers, real KES reporting.

Create workspace

GarajiFleet FAQ

Common questions from operators in Kenya evaluating GarajiFleet.

What is GarajiFleet?
GarajiFleet is fleet operations software for Kenyan companies running cars, vans, trucks, and service fleets. Track vehicles, drivers, inspections, fuel, maintenance, and costs from one command centre.
Can drivers use GarajiFleet on their phones?
Yes. Drivers complete pre-trip inspections, log odometer readings, capture fuel receipts, and raise service requests from mobile — data syncs instantly to fleet managers.
Does GarajiFleet help with maintenance and workshop handoffs?
GarajiFleet tracks service schedules, overdue maintenance, and approved repair requests so vehicles do not sit idle while paperwork bounces between field and workshop.
Can GarajiFleet reduce fuel leakage and route costs?
Managers see fuel spend per vehicle and route, compare variance against benchmarks, and spot anomalies early — critical for logistics and corporate fleets in Kenya.
Is GarajiFleet suitable for SMEs and enterprises?
GarajiFleet scales from ten-vehicle SMEs to multi-depot enterprises with role-based access, branch views, and finance-ready cost reports in KES.